Create an e-invoice

Invoice

Document type

Invoice number

Invoice date

Service date

Leave empty if it is the invoice date.

Buyer reference / Leitweg-ID

Authorities: the Leitweg-ID. Companies: your customer’s order or reference number.

Sender (your details)

Company or name

Street and number

Postcode

City

Country (2 letters)

Contact person

Phone

VAT ID

Tax number

One of the two is required.

Recipient

Company or name

Street and number

Postcode

City

Country (2 letters)

Email (to receive the e-invoice)

VAT ID (optional)

Items

Small business (§ 19 UStG): no VAT

Item 1–
Description
Quantity
Unit
Unit price (net)
VAT

Net: €0.00
Gross: €0.00

Payment

IBAN

BIC (optional)

Account holder (optional)

Payment term (days)

Payment terms text

Leave empty to use: “Payable within 14 days without deduction.”

Note

Note on the invoice (optional)

19 entries still needed

+ 14

Invoice

Date: –
Due: –

From

–

Line items (1)

No.	Description	Qty	Unit price	VAT	Net
1		1 pcs	–	19 %	–

Net: €0.00
VAT: €0.00
Gross: €0.00
Amount due: €0.00

Payment

Payable within 14 days without deduction.

The files (XRechnung XML and ZUGFeRD PDF/A-3) follow EN 16931 and were checked against the official rules during development. This is not legal or tax advice – ask your tax advisor if you are unsure.

Help & info

What you get

You get two files: an XRechnung 3.0 file (XML) for authorities and software, and a ZUGFeRD PDF – a normal, readable invoice with the same data embedded as XML (profile EN 16931, PDF/A-3). Both follow EN 16931. Companies mostly expect the PDF, authorities usually want the XML. You see the invoice as the recipient will see it.

What an e-invoice needs

Besides the usual invoice details, XRechnung requires a contact person with phone and email for the sender, an email address for the recipient, a buyer reference (the Leitweg-ID for authorities) and payment details. The form tells you what is still missing.

Before you send it

Open the file once with “Check in the viewer”. Send the XML by email or upload it to the recipient’s portal. Authorities usually name the channel they accept. Keep a copy: invoices must be archived in a machine-readable form.